Social media at your event – why, where, what and how!

What is an event without social media in 2014? There are many ways you can use social media to your advantage. To increase involvement, expand exposure, create buzz and monitor the event’s sentiment.

social media

Event website
When people check out your event website they might be not sure if they should attend. A most recent Twitter stream with your hashtag could rule them over – because if these interesting people are going, so should I! The same hashtag can create a lot of buzz before your event even starts and gives people the possibility to connect with fellow attendees.

Signing up
Whether you have linked your sign-up system with your CRM database or just create an attendee list from your Facebook event guest list, it’s the ideal time to connect with them. Invite them to like your Facebook page, your event page or to download your specially created app. Don’t forget to mention your hashtag!

Entrance
Yes, they are here! Now people have to check in, collect their badge, hang their coats and make a quick bathroom stop. You can imagine there’s a lot of waiting involved in the first stage of attending your event. Make it worthwhile! Send them a welcome SMS or tweet, give away stickers with your event’s hashtag or cool brand logo (social nerds love to put them on their fancy Apple computers), show snippets of video’s in the waiting area’s, hang posters that mention the social platforms you are monitoring today and invite the attendee to share Tweets, pictures on Instagram etc. Don’t forget: free wifi is the key to a social event.

Social signage
What’s going on? In which room  is that interesting talk? What’s trending? Where should I go? What are others doing? All questions you can answer with a social signage. A social signage can be optimised specially for your brand. Insert livestreams full with updates, pictures, check-in, mentions and presentation notifications. Link the social signage with several big screens at smart locations such as waiting area’s, the coffee corner, entrance of rooms and nearby the bathrooms.

Background screens
Chances are you invited a lot of interested speakers. Whether you like it or not people are going to live tweet, discuss and talk online during the talk. Why not implement this buzz in the presentation? A background screen can create interesting discussions. Ask listeners to post their question or opinion with the hashtag. It works a lot easier than going around with a mic and besides, people tend to ask something faster online than raising their hands in real life.

 

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